PTA AGM Meeting

Wednesday 4th October 2017 7pm

Present: Sarah, Rachel, Debbie, Jane Whitehouse Sharpe, Jas, Amanda, Becky, Julie, Nick

  1. Rachel – End of Year Report

Fantastic year, events well attended, some better than ever and a great outcome - £3,942.47 (over £700 more than previous year).

Lots of money raised has supported the school with the following:

School trips.  Class 1 – Bournemouth Oceanarium       Class 2 – Theatre Company (topic based) & Walk round Shillingstone to station for ice creams      Class 3 – Bonsley Wood, Den Building        Class 4 – Monkey World. £980.25

Books for school - £448.43

Props for Summer Play - £64.07

Spiritual Garden - £500.00

Leavers’ gifts – choice of book / CD of Weymouth photos - £70.15

Mathletics – Budget cuts within schools, PTA asked to pay subscription for this - £529.20

Also supplied refreshments for Bedtime Stories evening as part of World Book Day, Sports Day refreshments and refreshments at the School Production. The latter two raising £49.76

Bags2School raised a total of £208.00. A great earner with little to do. Twice yearly.

(Full Report attached)

  1. Nick – Finance Report

(Report attached)

  1. AOB
  • - Suggestion for next year – year 6 leavers, a ‘barn dance’ type evening for whole family to attend, has been done previously at the old school.
  • - ACTION: Rachel – contact Linda Ball about the Lions Club Santa.
  • - Bags 4 School – confirmation of date for this term/year?
  • - Christmas party – date CONFIRMED of 8th December 2017
  1. Voting for PTA Committee Roles

Previously:

Rachel Oakley – Chair Person
Sarah Netherway – Vice Chair Person
Kerry Stewart – Secretary
Nick Gray - Treasurer

Sarah and Rachel discussed swapping roles, the whole committee seconded this.

Kerry would like to stand down from the role of secretary – Jas Young put forward, whole group seconded.

Nick Gray to remain as treasurer.

As of 4th October 2017

Chair Person – Sarah Netherway
Vice Chair Person – Rachel Oakley
Secretary – Jasmine Young
Treasurer – Nick Gray

Dates for the Diary:

Friday 13th October – Spooky Movie Night

Friday 3rd November – Spooky Disco

Saturday 18th November – Quiz Night

Friday 1st & Saturday 2nd December – Children Singing & Christmas Tree Sales

Friday 8th December – Christmas Party 

Date for next meeting:

Wednesday 1st November 2017 – 8pm @ The Old Ox Inn

 

Chairperson’s Report for Shillingstone Primary School Parent Teacher Association

AGM – 4th October 2017

A really good year, great team, lots of support from the committee. More thanks later.

Tried a few new events this year which worked well – have learnt from one or two which not so well supported.  All in all a very good year as raised £3,942.47 (over £700 more than previous year).  See Finance Record Nik has prepared showing summary of events and expenses.

Events included:

 

Treasure Hunt/BBQ

Spooky Disco

Adult Halloween Disco

Christmas Fair

Christmas Movie night

Christmas Party

Winter Wiggle

Easter Competition

Quiz Night

Easter Disco

Pub night/band

Summer Fete

Leavers Disco

 

Treasure Hunt/BBQ – first time. Idea and organised by Kerry.  V successful lots of families took part. Raising over £140.00. Repeat the event.

Spooky Disco – Whole school event. More children attended than ever before. Raised £97.85

Adult Halloween Disco – A really brilliant evening, could have been better supported. Around 40 people. Raised £353.26. A lot of hard work with not much reward.

Christmas Fair – Sarah organised majority of event. Lots of stalls, crafts for children, mulled wine, mince pies.  Children singing. Incredible raffle. Lots from the village attended. Really successful. Raised £1007.65.  Possibly biannually as sheer amount of work involved.

Christmas Movie Night- Amanda and Sarah’s idea. Children loved coming in pj’s. Very little to organise, minimal outgoings. Raised £122.00.

Christmas Party – Whole school event. Jamie Jigsaw entertainment. Went down well. Father Christmas gifts – books. Becky organised buying factual books. Children loved.  Whole school party lunch, including teachers. 6 PTA members helped on the day. Lots of work but well worth it. Cost £582.22.

Winter Wiggle – A second year of running it for Kerry, and Amanda helping. Enormous thank you. After school club with show at end. Raised £282.00.

Easter Competition – Colour in an egg or basket. So many entries. Lovely display in entrance hall. Easter eggs awarded to boy and girl in each year group. Raised £7.50.  Not intended as fund raiser, just a bit of fun for the children. Considering not charging for future competitions.

Quiz Night – Organised by Becky and Julie, Martin as Quiz Master. Very successful event. Lots attended from school and village and out of village. Portman Hall full. Raffle. Bar. £100 prize donated from Acorn Builders. Raised £348.44.  Repeating this term.

Easter Disco – Dave supplied disco for £30. V reasonable. Raised £53.80. Repeating this November for Halloween Disco.

Pub night/Band night (80’s disco) – Originally organised as 80’s disco at Portman Hall, Sarah N and Rachel O. Not enough ticket sales. Clashed with many events, so moved band to the Pub who was hosting leaving event for landlords. Bucket whip round for PTA – Martin raised £122,41. Not repeating adult disco this year. Lots of organisation and last 2 been cancelled.

Summer Fete – Sarah N huge amounts of organisation. Car boot, amazing raffle prizes, fire engine, BBQ, scones made by Food Links …..great weather!  A big success on the field. Raised £929.15. Slightly down on year before. Lots from village came. Clashed with quite a few other events. Considering having May or September next year. Also, wondering if to make ‘village event’ by asking village clubs/groups to help out.

Leavers’ Disco – Gave year 6 opportunity to choose leavers event. Karaoke disco decided. Unfortunately DJ didn’t turn up. Lots attended. Saved by Simon/Kerry lending amp and lights. Free event. Cost £22.50 in refreshments and take home sweets.  Next year organise whole school family event. Possibly Barn Dance which used to be held for leavers at old school.

Supported school with:

School trips.  Class 1 – Bournemouth Oceanarium       Class 2 – Theatre Company (topic based) & Walk round Shillingstone to station for ice creams      Class 3 – Bonsley Wood, Den Building        Class 4 – Monkey World. £980.25

Books for school - £448.43

Props for Summer Play - £64.07

Spiritual Garden - £500.00

Leavers’ gifts – choice of book / CD of Weymouth photos - £70.15

Mathletics – Budget cuts within schools, PTA asked to pay subscription for this - £529.20

Also supplied refreshments for Bedtime Stories evening as part of World Book Day, Sports Day refreshments and refreshments at the School Production. The latter two raising £49.76

Bags2School raised a total of £208.00. A great earner with little to do. Twice yearly.

Events discussed so far for the year ahead:

 

Spooky Movie

Spooky Disco

Christmas Card competition

Quiz night

Carols and Christmas trees evening

Christmas Party

Skittles for a Turkey night

Bingo

Race Night

Summer Fair

Leavers’ event

 

Support school with: Coaches/class trips, Christmas Party and gifts, Leavers’ gifts and event, Mathletics, donation towards swimming coaches/pool hire, sound equipment for assemblies and presentations.

Lots to look forward to and lots to raise money for.

BIG thank you to everyone on the committee for attending meetings, events and general support its very much appreciated. Kerry for minute taking as Secretary and Nik who has the tricky task of keeping tabs on all our expenses and profits.

Massive thank you to Sarah N.  Always there if I need advice, coming up with brilliant ideas, creating the posters (thank you Nev), updating Facebook etc. Organising the Christmas and Summer Fair and raffles.

Thank you to Jane who is always on the end of the phone or happy to answer questions or emails and always so supportive of what we are doing as a committee.

We have a really fantastic, keen and committed group of members. It should be another great year.

 

 

 

PTA Meeting 26th September 2017

Attending: Rachel, Sarah, Debbie, Amanda, Manuela, Julie, Becky, Jo, Jas, Lisa, Sharon

Apologies: Kerry, Nick

Brief Summary

  • Fantastic feedback from the summer fair, good turn-out, prefer more teachers/TA’s from the school next time. Possibly change the date as clashed with other events locally.

Yearly Planner

Spooky movie night – Friday 13th October 6-8pm

3 movies available – hocus pocus, curious George boo fest and ghostbusters, JWS has specified to parents 2 films are a PG. ALL reception to watch curious George. Movie snacks, hot chocolate and biscuits.

Volunteers: Jas, Antonia (Maypole) Amanda, Sharon, Manuela, Debbie, Becky, Rachel, Julie, Sarah.

Spooky disco – Friday 3rd November – 6-7.30pm

Fancy dress competition, face painting, both key stages in for one disco session.

Volunteers: Amanda, Sharon, Becky, Rachel, Julie, Manuela, Sarah, Lisa, Debbie, Jas.

Quiz Night @ the Portman Hall 18th November – doors open 7.30 for an 8pm start

Martin has kindly volunteered as quiz master, open to all in the village with cash prizes – aiming for local businesses to sponsor a round. Advertising ASAP and volunteers for bar/door etc needed.

Xmas party – 7th OR 8th (TBC)

Carols in the Atrium with xmas tree sales Friday 1st December

Children to sing 5-6 carols in atrium with Val on piano, mince pies and mulled wine for donations. Outside – sales of fresh xmas trees, also a free delivery and collection option. PTA to receive £5 per tree sale.

Decorated jam jar sales (Decorating workshop during the school day – date tbc) – to be sold in the atrium during carols.

Xmas tree sales also Saturday 2nd December at school – open to all public.

Volunteers needed.

Skittles for a turkey – date TBC

Individual to pay for three balls, record of the scores and the top 10 scorers to ‘play off’ for the turkey. To take place at the old Ox, winner to receive voucher for a turkey.

AOB:

Suggestion of a xmas card competition, send this out in book bags with deadline, prizes to be given out in school. Winning card to have a small amount printed with envelopes.

Next Meeting:

AGM – Shillingstone Primary School Wednesday 4th October at 7pm.

 

 

PTA Meeting 8th June 2017

Attending: Rachel, Sarah, Debbie, Amanda, Manuela, Julie, Becky, Nick, Jas

Apologies: Sharon, Kerry, Vanessa

Adult Disco

  • Suggestion from Sarah that a murder mystery night may work well, targeting people from out of the village also. This is aimed to take place October 2018 – SN to contact Michael and Caroline about possible use of Shillingstone house as location. Shamdram and Kay Farrell have volunteered to write and cast.
  • Rachel suggested working alongside Portman Hall, PTA helping/contributing to their events and PTA taking a profit share.

Bags 2 School

  • £92 raised, next bags2school is Thursday 16th November. Bags to go home with families over October half term

Summer Fair

  • £95 cheque needed to pay bouncy castle – Action NG. Alongside bouncy castle inflatable basketball hoop game.
  • Tony to get signs out of shed/garage and Jo to sign write.
  • Ice cream van is booked – 20% of profit given to PTA.
  • Becky has left over ice cream cones – suggestion to save for Halloween for crafts.
  • DAYS OUT RAFFLE – these all vary in price, list of prizes available to be advertised. All prizes in bucket and each winner pick one out to make it fair.
  • Hay bales needed to cordon off coconut shy – Action SN to contact Morgan Smith/Paul Burton, also Jill Burton for the hook a ducks. Keep tin can alley for children and coconut shy for adults.
  • Water and Wine bottles need collecting from Richard Watts and wrapped – Action Becky and Rachel
  • Tombola - sweets and wine together.
  • Use up all crafts in the garage instead of buying in new – Year six to run this stall?
  • Sarah suggested the use of the cash card so children aren’t handling money, £1 and 50p uses.
  • Diane at Maypole has put a donation of refreshments to Sarah.
  • Cream tea – served at £2.50-£3.00 – Action DC to get prices.
  • Cake sale – villagers and parents to donate, advertise this on Facebook.
  • Lucky Cups – competition, judge them on day and then sell on for £1. Send out on the 21st and get back by the 28th to be judged on the 30th. A prize per year group.
  • Decision was made for school to be in charge of tuc shop, lucky cups and sweets in the jar.
  • BBQ – Nev and Nick, Mato’s and Morrisons order – Action BD.
  • Car boot entry from 11am until 11.45am.
  • Reminder: second hand uniform needs going through.
  • Action – SN & RO to visit Kay Farrell to look at toys she has and costings.
  • Put together a list for volunteers, advertise on fb page for parents and give to teachers. Action – SN/RO
  • Sarah has contacted the fire service about an engine visiting the summer fair – waiting for confirmation.
  • Suggestion from Julie to contact Simon Stewart RE: Music at the summer fair or contact Natasha Boyle’s partner – Action SN

Defibrillator

  • Martin to fit on Saturday (10th June)

Future Plans

  • Quiz night
  • Bingo
  • Picture trail (September)
  • Murder Mystery (2018)

AOB

  • Sports day refreshments – whole fruit, biscuits and squash for children. Ice pops at the end of the day. Left over refreshments from summer fair sell to parents. Sarah suggested her and Rachel visit Makro. – Action SN/RO
  • School trips – Rachel to push this to teachers that its been noted by parents no trips are organised. Action RO
  • Leavers – ask Mrs Vail to talk to the class about an end of year event.

Date for next meeting:

Wednesday 21st June @ the Old Ox 8pm

 

 

 

 

Minutes for PTA Meeting

23 February 2017

Attendees Rachel Sarah Debby Julie Manuela

Apologies Vanessa Becky Kerry Amanda Sharon Nick

Bedtime stories

Rachel to question the timings of this with JWS, as many children and parent helpers will be unable to attend due to other after school activies. Debby to purchase hot chocolate and biscuits for this event for approx. 50-60.

Quiz Night

To be held on 8th April. Adults only. Awaiting confirmation of venue as worked well in school hall last time but the bench seating was a problem. Alcohol to be served at this event as is a good earner. Sarah To include in the Parish Mag write up. Maybe an ad in the BMV to invite others. Tickets to be sold prior and to include supper. Fish and chips worked well last time. Becky to confirm details of what she would like to do.

Kids School Disco

Rachel to approach Gary Ridout about supplying the disco. Cost for the discos are an issue. Does anyone know of a cheaper disco? Halloween disco was well supported but we feel this was due to the Theme. It worked well having the whole school at the same time and we think we should continue this. Rachel to look into other discos but it looks

like getting Gary on side and booking a few dates in advance is the best option. It was discussed we theme further discos but agreed that the Halloween disco should be the only one themed. Kerry had an idea about an Easter egg hunt being coloured straws the children collect and receive an egg at the end, stopping some children collecting more than others.. The activities around the hall worked well at the Halloween disco especially with the younger children, maybe a few activities along this line could be done ie pin the fluffy tail on the bunny??

Easter Bonnet/design an egg competition

It was decided that the templates/instructions are to be sent out on Wednesday 15th March. This will include details of how much? (50p per item) return date, which will be 30th March and judging date, 31st March and then announced in the end of week assembly. Reminder for the competition to be added to the newsletter on the 29th March.

School t-towels/bags

It was decided that we would leave this until September and do a bag-for-life for selling in the run up to Christmas.

Adult Disco 13th May

As the 80's theme has already been done, an 80's/90's theme was agreed for this year’s adult disco.

Rachel to confirm hall, disco and food for this event. seating to be placed around the outside of the hall with a few tables. Sarah to add this to the parish mag write up to

encourage others from the village. Julie to speak to Richard about playing, if unavailable to approach Alfie’s Dad.

Sarah to include quiz night/disco and summer fayre dates in parish mag write up. Suggested date for the summer fayre 1st July. Rachel to confirm this with Mrs Whitehouse-sharpe. This event will include the grand opening of the Spiritual Garden and hopefully bring in the sponsors and villagers to the school.

Date for the Christmas fair agreed 1st December.

Next meeting 16th March at the Old Ox Inn 1945hrs.

 

 

 

 

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